Each invitiation to bid is posted on our website and can be found under the section titled "Current Solicitations". 

All formal bids and proposals must be signed by an authorized employee of the submitting company; and must be received, in a sealed envelope, by Purchasing at the following location prior to the due date and time noted on the bid or proposal:

Anoka-Hennepin School District
Educational Service Center
Attn: Tiffany Audette, Purchasing Manager
2727 North Ferry Street, Entrance 1
Anoka, MN 55303

The district will not accept faxed, emailed or late bids or proposals.

For formal bids, vendors are welcome to attend the bid opening. All bids will be publicly opened and read aloud. The final bid tabulation is available upon request. All bids received after the time stated will not be considered. The bidder assumes the risk of any delay in the mail or on the handling of mail by employees of the school district. 

In the event of any conflict between this posting and the terms and conditions of the solicitation document(s), the terms and conditions of the solicitation document(s) shall apply.

Building closure

In the event of a unforeseen closure at the Anoka-Hennepin School District site, that is designated in the solicitation for the receipt and opening of bids and/or proposals, at the date and time of the scheduled opening, the Procurement Department postpones the receipt and opening of bids and/or proposals as scheduled. The due date and time, specified for the receipt of bids and/or proposals is deemed to be extended, to the same time of day specified in the solicitation and on the first subsequent operational business day, unless otherwise amended prior to the due date and time.

• Bids
• Proposals
• Quotations
• Request for Information

All questions pertaining to bid specifications must be presented in writing to PurchQuotes@ahschools.us by the date and time indicated in the solicitiation documents. This ensures that all questions can be addressed in a fair and transparent manner with all answers provided to interested bidders.

Substitutions

The use of approved manufacturer, brand and/or catalog description in specifying any item does not restrict vendors to that manufacturer, brand or catalog description identification. This is used simply to indicate the character, quality, or performance equivalence of the commodity desired, and the commodity on which bids are submitted must be of such character, quality, or equivalence that it will serve the purpose for which it is to be used equally well as that specified, and be acceptable to the using department. 

All substitution requests must be submitted during the question period indicated on the solicitation for review. A complete description of the proposed substitution including packing and shipping quantities and color samples for the manufacturer which it is to be substituted must be included in the substitution requests. All subsitutions must meet or exceed the specifications.

Prior to shipping goods or providing services, the awarded Vendor(s) will receive a Purchase Order or will be required to execute some other form of a formal Contract.

Goods shipped or services performed prior to a District issued Purchase Order or an executed (fully signed) Contract will be considered a donation.

Questions and/or determination inquiries

THE FOLLOWING PROVISIONS WILL BE MADE PART OF THE PURCHASE ORDER CONTRACT, AND VENDOR BY ACCEPTANCE OF AN ORDER AGREES THERETO: 

• The District will not be liable for goods furnished without a valid purchase order signed by the Purchasing Manager.
• Detailed invoices must be mailed directly to the Purchasing Department at the Educational Service Center, 2727 North Ferry Street, Anoka, Minnesota, 55303 or emailed to PurchAP@ahschools.us.
• All correspondence, including but not limited to: shipping labels, invoices, and packing lists must clearly indicate the purchase order number.
• No alternation of any of the terms, conditions, delivery, price, quantities, or specifications of this order will be effective without prior written consent of the Purchasing department – or a revised purchase order.
• Attached lists of materials, specifications, or drawings shall form part of this purchase order where references is made thereto.
• Discount period begins upon receipt of invoice, date product is received, or date any applicable discrepancy is resolved, whichever is later. Non-discountable invoices will be paid thirty five (35) days after receipt of invoice, completed delivery of the goods or services or the satisfactory installation, assembly or specified portion thereof, or the receipt of the invoice for the delivery of the goods or services, whichever is later (MN Statute 471.425).
• Vendor must supply right to know information appropriate to this order for OSHA compliance and that any shipment of hazardous materials shall comply with all federal and state regulations and be accompanied by a current material safety data sheet (MSDS).
• The District is exempt from Minnesota State sales tax. Exemption certificate will be furnished upon request.
• By accepting this purchase order you comply that you are neither suspended nor debarred from doing business with the Federal Government.
• If the vendor is unable to fulfill the purchase order under the terms and conditions of this purchase order, the District reserves the right to cancel the order in part or whole and purchase the merchandise on the open market.
• All items and services provided by the vendor must comply in quality, type of materials and methods of manufacture with all applicable local, state and federal laws pertaining thereof.
• All products delivered will be in class "A" quality, with a 100% satisfaction guarantee. The District will not be responsible for any costs related to the delivery of unacceptable or defective items. Should the merchandise be delivered in an unacceptable condition, the District requires the Vendor to provide a return authorization and replacement for the merchandise, in a timely manner.
• The Vendor warrants that the merchandise will conform to the District's description and any applicable specifications shall be of good merchantable quality, free from any defects and fit for the known purpose for which it is sold. This warranty is in addition to any standard warranty or service guarantee given by the Vendor to the District or any warranty provided by law.
• All merchandise shall be delivered to the District warehouse (unless otherwise indicated on the Purchase Order), during business hours, 7:00 a.m. to 2:00 p.m. Local Time, Monday through Friday, excluding District holidays. Merchandise delivered in packages, cartons or crates are accepted only with the guarantee that upon the removal from such packaging, they are found in first class condition without any defect or they must be removed and replaced without additional charge to the District.
• The vendor agrees to indemnify the District and hold it harmless from and against all liability, loss and expense (including legal fees) for all damages and/or bodily injuries (including death) resulting from the actions, errors, omissions or negligence of the Seller, its directors, officers, employees, agents, contractors or subcontractors, including, but not limited to, any defect in material, any defect in services, workmanship, design of any goods furnished, patent and/or copyright infringements or violations, and/or failure to follow or abide by any and all governing laws, ordinances, codes and regulations.
• Non-appropriation, the District reasonably believes that budgeted funds will be obtained sufficient to make all payments. Continuation of any agreements beyond June 30th of any year is contingent upon appropriation of budgeted funds for payment of that contract.  In the event that adequate funds are not so appropriated, the District shall notify the vendor as soon as possible prior to the necessary cancellation and no penalty in any form shall be levied against the District because cancellation of any part or all of the equipment required by failure of appropriation.

July 27, 2021

Anoka-Hennepin School District is requesting quotations for the Colored 8 1/2 x 11 Copy Paper. Please complete the information required in the attachment and return by email to purchquotes@ahschools.us  by Friday, April 25, 2025, at 12:00 p.m. LT, referencing 25049Q Colored Copy Paper Quote in the subject line of your email. Incomplete quotes or quotes submitted in alternative formats may be disqualified. 

This quote is changed from previous quotes, for the requirement of the Direct Mill is no longer in effect.  Please note that we would like the pricing for recycled and regular papers.

Pre-Approved Paper:

The following paper has been tested and pre-approved for use in our machines: Hammermill, CPG Brand, Xerox, Lettermark, True Red Staples brand, American Eagle, and Domstar. If you are submitting a paper that has not been pre-approved, please provide a minimum of one (1) ream of paper for quality testing.

Substitute Product:

The use of approved manufacturer, brand and/or catalog description in specifying any item does not restrict vendors to that manufacturer, brand, or catalog description identification. This is used simply to indicate the character, quality, or performance equivalence of the commodity desired, and the commodity on which quotes are submitted must be of such character, quality, or equivalence that it will serve the purpose for which it is to be used equally well as that specified and be acceptable to the using department.

PRODUCT QUALITY AND WARRANTY:

All paper supplied must be of new stock, and free from defects. Paper must meet industry standards for use in printers, copiers, and other office equipment, without causing jams, malfunctions, or degradation in print quality.  

Paper that does not perform as specified—i.e., causing machine jams, print defects, or mechanical issues—will be deemed unacceptable. If any paper product is found to be defective or unsuitable for use, the vendor will be required to:

o Accept the return of the product at no cost to the purchaser.

o Provide a full refund or replacement within 10 business days of notification.

A minimum of 24 hours in advance of the quote deadline, the request for a substitute product must be sent by email to purchquotes@ahschools.us with a detailed specification sheet of comparable product. Substitute product requests may require a sample ream provided at no charge to the district for testing purposes.  Any new paper will not be considered in this quote.  It will be tested and put on the approved or not approved list for the next quotation.

Quote Documents

Anoka-Hennepin School District is requesting quotations for the White 8 1/2 x 11 Copy Paper. Please complete the information required in the attachment and return by email to purchquotes@ahschools.us  by Friday, April 25, 2025, at 11:00 a.m. LT, referencing 25047Q White Copy Paper Quote in the subject line of your email. Incomplete quotes or quotes submitted in alternative formats may be disqualified.

This quote is changed from previous quotes, for the requirement of the Direct Mill is no longer in effect.  Please note that we would like the pricing for recycled and regular papers.

Pre-Approved Paper:

The following paper has been tested and pre-approved for use in our machines: Aspen, Boise X9, Essentials, Staples, Xerox, Laser Sharp, Domtar, Orca, E-Copy, Whitebox – Import, Premier Multipurpose Office Paper and Finch. If you are submitting a paper that has not been pre-approved, please provide a minimum of one (1) ream of paper for quality testing.

Substitute Product:

The use of approved manufacturer, brand and/or catalog description in specifying any item does not restrict vendors to that manufacturer, brand, or catalog description identification. This is used simply to indicate the character, quality, or performance equivalence of the commodity desired, and the commodity on which quotes are submitted must be of such character, quality, or equivalence that it will serve the purpose for which it is to be used equally well as that specified and be acceptable to the using department.

PRODUCT QUALITY AND WARRANTY:

All paper supplied must be of new stock, and free from defects. Paper must meet industry standards for use in printers, copiers, and other office equipment, without causing jams, malfunctions, or degradation in print quality.  

Paper that does not perform as specified—i.e., causing machine jams, print defects, or mechanical issues—will be deemed unacceptable. If any paper product is found to be defective or unsuitable for use, the vendor will be required to:

o Accept the return of the product at no cost to the purchaser.

o Provide a full refund or replacement within 10 business days of notification.

A minimum of 24 hours in advance of the quote deadline, the request for a substitute product must be sent by email to purchquotes@ahschools.us with a detailed specification sheet of comparable product. Substitute product requests may require a sample ream provided at no charge to the district for testing purposes.  Any new paper will not be considered on this quote.  It will be tested and put on the approved or not approved list for the next quotation.

Quote Document

ANOKA-HENNEPIN SCHOOL DISTRICT

CALL FOR BID

Request for Bids #25044B – CNP Rotating Rack Gas Ovens

Bids due by 2:00 p.m. Local Time (LT) on Tuesday, April 22, 2025

PROJECT IDENTIFICATION: By order of the School Board of Anoka-Hennepin Independent School District #11, sealed Bids for CNP Rotating Rack Gas Ovens will be received in accordance with the specifications prepared by the Anoka-Hennepin Independent School District #11 until 2:00 p.m. LT, on Tuesday, April 22, 2025, at the District Purchasing Department, 2727 North Ferry Street, Anoka, MN 55303. Hand delivered bid must be checked in at the reception desk located at Entrance #1.

PROJECT TIMELINE: The following project dates have been established: 

Bids issued Thursday, April 3, 2025

Closing date for vendor questions is Monday, April 14, 2025, by 4:00 p.m. LT.

Addendum and responses to vendor questions to be issued by Tuesday, April 15, 2025, by 4:00

p.m. LT.

Bid opening is Tuesday, April 22, 2025, at 2:00 p.m. LT.

DELIVERY AND OPENING OF BIDS: Bids shall be delivered to and will be opened at the Anoka-Hennepin School District Educational Service Center, Purchasing Office, located at 2727 North Ferry Street, Anoka, Minnesota, Entrance #1.  Hand-delivered bids must be checked in at the reception desk located at Entrance #1.  Printed bid binders and pricing shall be delivered in a sealed envelope or box, clearly labeled #25044B – CNP Rotating Rack Gas Ovens. The bidder assumes the risk of any delay in the mail or on the handling of mail by employees of the school district.  Whether the bid is sent by mail or by means of personal delivery, the bidder assumes responsibility for having their bid clocked in on time at the place specified.  Fax or telephone amendments will not be accepted at any time.  No oral, facsimile or telephone bids or modifications of bids will be accepted. Bids will be opened and read aloud immediately after the specified time of closure for the bidding period. This will be conducted live through the use of the Google Meet platform. Those interested in attending the bid opening, may do so virtually utilizing the link provided below or calling in.

                        Google Meet joining information.

                        Meeting ID meet.google.com/jur-jqvi-vrg

                        Phone Numbers

                        (‪US)‪+1 732-630-8154

                        PIN: ‪745 492 755#

BID SECURITY: A bid security in the form of a bond, certified check, or cashier’s check equal to five percent (5%) of the total proposed amount, made payable without recourse to the District, must be submitted with the bid. No other form of security will be accepted. The bid security in the form of a bond, certified check, or cashier’s check will be returned to all but the successful vendor within 10 days after the bid is awarded by the Board of Education of the District.

PROCUREMENT OF ADDENDA: Copies of Addenda be requested via email at PurchQuotes@ahschools.us or by visiting the Anoka-Hennepin website at https://mn01909485.schoolwires.net/domain/12300

PRE-BID MEETING:  A pre-bid meeting will not be held. “Upon Request” Vendors wishing to visit the sites prior to submitting a quotation may arrange to do so by contacting Ryan Baumann, District Maintenance Specialist, Mobile phone: 952-270-9349

No vendor may withdraw their Bid within sixty (60 days) after the scheduled closing time for the receipt of Bids. The School Board reserves the right to reject any or all Bid or parts of bid and to waive informalities in the Bids. Recommendations for awards will be submitted to the School Board for their consideration at a later public meeting.

BIDS REQUESTED BY:    

Anoka-Hennepin School District

Educational Service Center

Purchasing Office located at:

2727 North Ferry Street, Entrance #1

Anoka, MN 55303

Tiffany Audette, Director of Purchasing

To be published in Sun Publisher on Thursday, April 3, and April 10, 2025

To be published in ECM Publisher on Friday, April 4, and April 11, 2025.

Specifications and bid forms may be obtained below:

Bid Documents

Addendum #1

Revised Bid Form