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Purchasing
Purchasing strives to achieve the most economical, effective, and efficient acquisition and payment of goods and services for the Anoka-Hennepin School District through procedures that instill public trust and foster fair and open competition in accordance with state laws. We are dedicated to supporting the activities of the district in the education of our students in a professional and courteous way with impeccable integrity.
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Vendor information
Thank you for your interest in serving Anoka-Hennepin Schools with your products and services. If you're a vendor interested in participating in future solicitations, please complete the Vendor Application Form. If further questions or information are needed the Procurement Department will contact you.
Due to limited resources in Procurement, the department is unable to meet with all vendors that reach out. As resources allow, our department will try to implement more ways to interact with vendors.
Vendor processes
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How to submit competitive bids/proposals
Each invitiation to bid is posted on our website and can be found under the section titled "Current Solicitations".
All formal bids and proposals must be signed by an authorized employee of the submitting company; and must be received, in a sealed envelope, by Purchasing at the following location prior to the due date and time noted on the bid or proposal:
Anoka-Hennepin School District
Educational Service Center
Attn: Tiffany Audette, Purchasing Manager
2727 North Ferry Street, Entrance 1
Anoka, MN 55303The district will not accept faxed, emailed or late bids or proposals.
For formal bids, vendors are welcome to attend the bid opening. All bids will be publicly opened and read aloud. The final bid tabulation is available upon request. All bids received after the time stated will not be considered. The bidder assumes the risk of any delay in the mail or on the handling of mail by employees of the school district.
In the event of any conflict between this posting and the terms and conditions of the solicitation document(s), the terms and conditions of the solicitation document(s) shall apply.
Building closure
In the event of a unforeseen closure at the Anoka-Hennepin School District site, that is designated in the solicitation for the receipt and opening of bids and/or proposals, at the date and time of the scheduled opening, the Procurement Department postpones the receipt and opening of bids and/or proposals as scheduled. The due date and time, specified for the receipt of bids and/or proposals is deemed to be extended, to the same time of day specified in the solicitation and on the first subsequent operational business day, unless otherwise amended prior to the due date and time.
- Bids
- Proposals
- Quotations
- Request for Information
All questions pertaining to bid specifications must be presented in writing to PurchQuotes@ahschools.us by the date and time indicated in the solicitiation documents. This ensures that all questions can be addressed in a fair and transparent manner with all answers provided to interested bidders.
Substitutions
The use of approved manufacturer, brand and/or catalog description in specifying any item does not restrict vendors to that manufacturer, brand or catalog description identification. This is used simply to indicate the character, quality, or performance equivalence of the commodity desired, and the commodity on which bids are submitted must be of such character, quality, or equivalence that it will serve the purpose for which it is to be used equally well as that specified, and be acceptable to the using department.
All substitution requests must be submitted during the question period indicated on the solicitation for review. A complete description of the proposed substitution including packing and shipping quantities and color samples for the manufacturer which it is to be substituted must be included in the substitution requests. All subsitutions must meet or exceed the specifications.
Prior to shipping goods or providing services, the awarded Vendor(s) will receive a Purchase Order or will be required to execute some other form of a formal Contract.
Goods shipped or services performed prior to a District issued Purchase Order or an executed (fully signed) Contract will be considered a donation.
Questions and/or determination inquiries
If you have questions regarding the solicitation process, or if you would like to request information regarding the results and/or determinations of any Bids, Proposals or Quotes please submit a written request to our District Buyers at PurchQuotes@ahschools.us
Our department knows your time is valuable and we ask that you please allow 2-4 business days to receive a response to your request. -
Terms and conditions
THE FOLLOWING PROVISIONS WILL BE MADE PART OF THE PURCHASE ORDER CONTRACT, AND VENDOR BY ACCEPTANCE OF AN ORDER AGREES THERETO:
- The District will not be liable for goods furnished without a valid purchase order signed by the Purchasing Manager.
- Detailed invoices must be mailed directly to the Purchasing Department at the Educational Service Center, 2727 North Ferry Street, Anoka, Minnesota, 55303 or emailed to PurchAP@ahschools.us.
- All correspondence, including but not limited to: shipping labels, invoices, and packing lists must clearly indicate the purchase order number.
- No alternation of any of the terms, conditions, delivery, price, quantities, or specifications of this order will be effective without prior written consent of the Purchasing department – or a revised purchase order.
- Attached lists of materials, specifications, or drawings shall form part of this purchase order where references is made thereto.
- Discount period begins upon receipt of invoice, date product is received, or date any applicable discrepancy is resolved, whichever is later. Non-discountable invoices will be paid thirty five (35) days after receipt of invoice, completed delivery of the goods or services or the satisfactory installation, assembly or specified portion thereof, or the receipt of the invoice for the delivery of the goods or services, whichever is later (MN Statute 471.425).
- Vendor must supply right to know information appropriate to this order for OSHA compliance and that any shipment of hazardous materials shall comply with all federal and state regulations and be accompanied by a current material safety data sheet (MSDS).
- The District is exempt from Minnesota State sales tax. Exemption certificate will be furnished upon request.
- By accepting this purchase order you comply that you are neither suspended nor debarred from doing business with the Federal Government.
- If the vendor is unable to fulfill the purchase order under the terms and conditions of this purchase order, the District reserves the right to cancel the order in part or whole and purchase the merchandise on the open market.
- All items and services provided by the vendor must comply in quality, type of materials and methods of manufacture with all applicable local, state and federal laws pertaining thereof.
- All products delivered will be in class "A" quality, with a 100% satisfaction guarantee. The District will not be responsible for any costs related to the delivery of unacceptable or defective items. Should the merchandise be delivered in an unacceptable condition, the District requires the Vendor to provide a return authorization and replacement for the merchandise, in a timely manner.
- The Vendor warrants that the merchandise will conform to the District's description and any applicable specifications shall be of good merchantable quality, free from any defects and fit for the known purpose for which it is sold. This warranty is in addition to any standard warranty or service guarantee given by the Vendor to the District or any warranty provided by law.
- All merchandise shall be delivered to the District warehouse (unless otherwise indicated on the Purchase Order), during business hours, 7:00 a.m. to 2:00 p.m. Local Time, Monday through Friday, excluding District holidays. Merchandise delivered in packages, cartons or crates are accepted only with the guarantee that upon the removal from such packaging, they are found in first class condition without any defect or they must be removed and replaced without additional charge to the District.
- The vendor agrees to indemnify the District and hold it harmless from and against all liability, loss and expense (including legal fees) for all damages and/or bodily injuries (including death) resulting from the actions, errors, omissions or negligence of the Seller, its directors, officers, employees, agents, contractors or subcontractors, including, but not limited to, any defect in material, any defect in services, workmanship, design of any goods furnished, patent and/or copyright infringements or violations, and/or failure to follow or abide by any and all governing laws, ordinances, codes and regulations.
- Non-appropriation, the District reasonably believes that budgeted funds will be obtained sufficient to make all payments. Continuation of any agreements beyond June 30th of any year is contingent upon appropriation of budgeted funds for payment of that contract. In the event that adequate funds are not so appropriated, the District shall notify the vendor as soon as possible prior to the necessary cancellation and no penalty in any form shall be levied against the District because cancellation of any part or all of the equipment required by failure of appropriation.
July 27, 2021
Request for Quotes
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25030Q Colored Copy Paper
Anoka-Hennepin School District is requesting quotations for the Colored 8 1/2 x 11 Copy Paper. Please complete the information required in the attachment and return by email to purchquotes@ahschools.us by Friday, January 10, 2025, at 10:00 a.m. LT, referencing 25030Q Colored Copy Paper Quote in the subject line of your email. Incomplete quotes or quotes submitted in alternative formats may be disqualified.
Pre-Approved Paper:
The following paper has been tested and pre-approved for use in our machines: Boise Fireworx, Hammermill, CPG Brand, Xerox, Lettermark, True Red Staples brand and Domstar, recycled or regular . If you are submitting a paper that has not been pre-approved, please provide a minimum of one (1) ream of paper for quality testing.
Substitute Product:
The use of approved manufacturer, brand and/or catalog description in specifying any item does not restrict vendors to that manufacturer, brand or catalog description identification. This is used simply to indicate the character, quality, or performance equivalence of the commodity desired, and the commodity on which quotes are submitted must be of such character, quality, or equivalence that it will serve the purpose for which it is to be used equally well as that specified and be acceptable to the using department.
A minimum of 24 hours in advance of quote deadline, the request for substitute product must be sent by email to purchquotes@ahschools.us with detailed specification sheet of comparable product. Substitute product requests may require a sample ream provided at no charge to the district for testing purposes. The substitute paper may not be approved until next quotation comes in effect due to timing of quotation and needing our supply quickly.
Product Quality and Warranty:
All paper supplied must be of new stock, and free from defects. Paper must meet industry standards for use in printers, copiers, and other office equipment, without causing jams, malfunctions, or degradation in print quality.
Paper that does not perform as specified—i.e., causing machine jams, print defects, or mechanical issues—will be deemed unacceptable. If any paper product is found to be defective or unsuitable for use, the vendor will be required to:
- Accept the return of the product at no cost to the purchaser.
- Provide a full refund or replacement within 10 business days of notification.
A minimum of 24 hours in advance of the quote deadline, the request for a substitute product must be sent by email to purchquotes@ahschools.us with a detailed specification sheet of comparable product. Substitute product requests will require a sample ream provided at no charge to the district for testing purposes. Any new paper will not be considered on this quote. It will be tested and put on the approved or not approved list for the next quotation.
Request for Bids
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#25028B – Morris Bye Elementary School 2025 Kitchen Renovations
ANOKA-HENNEPIN SCHOOL DISTRICT
Request for Bids
Request for Bid - #25028B – Morris Bye Elementary School 2025 Kitchen Renovations
Bids due by 2:00 p.m. Local Time (LT) on Tuesday, January 21, 2025.
PROJECT IDENTIFICATION:, By order of the School Board of the Anoka-Hennepin School District, sealed bids for construction of the Morris Bye Elementary School 2025 Kitchen Renovations will be received at the Purchasing Department of the Anoka-Hennepin School District at 2727 North Ferry Street, Anoka, MN 55303, Entrance #1, Attention: Tiffany Audette, Director of Purchasing, until 2:00 PM (local time) on Tuesday, January 21, 2025, in accordance with the specifications set forth herein and the “other” terms, conditions and instructions to the specifications. All bids received after the time stated will not be considered.
PROJECT TIMELINE:
The following project dates have been established:
Bids issued Thursday, December 19, 2024
Closing date for vendor questions is Friday, January 10, 2025, by 4:00 p.m. LT.
Addendum and responses to vendor questions to be issued by Monday, January 13, 2025, by 4:00
p.m. LT.
Bids due by 2:00 p.m. Local Time (LT) on Tuesday, January 21, 2025.
DELIVERY AND OPENING OF BID: By order of the School Board of the Anoka-Hennepin School District, sealed bids for construction of the Morris Bye Elementary School 2025 Kitchen Renovations will be received at the Purchasing Department of the Anoka-Hennepin School District at 2727 North Ferry Street, Anoka, MN 55303, Entrance #1, Attention: Tiffany Audette, Director of Purchasing, until 2:00 PM (local time) on Tuesday, January 21, 2025, in accordance with the specifications set forth herein and the “other” terms, conditions and instructions to the specifications. All bids received after the time stated will not be considered. The bidder assumes the risk of any delay in the mail or on the handling of mail by employees of the school district. Whether the bid is sent by mail or by means of personal delivery, the bidder assumes responsibility for having their bid clocked in on time at the place specified. Fax or telephone amendments will not be accepted at any time. Bidders shall submit bids in duplicate on the forms provided in the Project Manual. No oral, facsimile or telephone bids or modifications of bids will be accepted. All sealed bids are to be labeled with the project name and Bid #25028B.
Acceptable delivery methods are listed below:
US Postal Service
FedEx, Courier, UPS
Personally, hand delivered *
Google Meet joining information.
Video call link: meet.google.com/jjr-gjkq-sbn
Or dial: (US) +1 347-227-2954
PIN: 107 277 632#
BID SECURITY: Each bidder shall submit with the bid, a cashier’s check or bid bond, made payable to Anoka-Hennepin School District, in the amount of five percent (5%) of the maximum amount of its bid.
All vendors entering into a contract with the District for $175,000 or more are to provide Labor and Material Payment and Performance Bonds for 100% of the contract. Bonds must be furnished within 10 days of notice of award of the Contract. Contract is subject to compliance with the applicable Schedule of Prevailing Wage issued by the Minnesota Department of Labor & Industry. Provide all State required Responsible Contractor Forms with your bid.
No vendor may withdraw their proposal within sixty (60 days) after the scheduled closing time for the receipt of Bids. The School Board reserves the right to reject any or all Bids or parts of proposal and to waive informalities in the Bids. Recommendations for awards will be submitted to the School Board for their consideration at a later public meeting.
PROCUREMENT OF ADDENDA: Bid Documents are available through Franz Reprographics,
PRE-BID MEETING There will be a pre-bid meeting and walk-through January 7, 2025, at Morris Bye Elementary School, 11931 Crooked Lake Blvd. NW, Coon Rapids MN 3:00 PM, with a tour of the kitchen to follow.
BIDS REQUESTED BY:
Anoka-Hennepin School District
Educational Service Center
Purchasing Office located at:
2727 North Ferry Street, Entrance #1
Anoka, MN 55303
Tiffany Audette, Director of Purchasing
ANOKA-HENNEPIN SCHOOL DISTRICT
Advertisement run dates December 19 & 20, 2024, December 26 & 27, 2024
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#25026B - Monroe Elementary School 2025 Office and Kitchen Renovations
ANOKA-HENNEPIN SCHOOL DISTRICT
Request for Bid
Request for Bid - #25026B - Monroe Elementary School 2025 Office and Kitchen Renovations
Bids due by 2:00 p.m. Local Time (LT) on Thursday, January 16, 2025.
PROJECT IDENTIFICATION:, By order of the School Board of the Anoka-Hennepin School District, sealed bids for construction of the Monroe Elementary School 2025 Office and Kitchen Renovations will be received at the Purchasing Department of the Anoka-Hennepin School District at 2727 North Ferry Street, Anoka, MN 55303, Entrance #1, Attention: Tiffany Audette, Director of Purchasing, until 2:00 PM (local time) on Thursday, January 16, 2025, in accordance with the specifications set forth herein and the “other” terms, conditions and instructions to the specifications. All bids received after the time stated will not be considered.
PROJECT TIMELINE:
The following project dates have been established:
Bids issued Thursday, December 19, 2024
Closing date for vendor questions is Tuesday, January 6, 2025, by 4:00 p.m. LT.
Addendum and responses to vendor questions to be issued by Thursday, January 8, 2025, by 4:00
p.m. LT.
Bids due by 2:00 p.m. Local Time (LT) on Thursday, January 16, 2025.
DELIVERY AND OPENING OF BID: By order of the School Board of the Anoka-Hennepin School District, sealed bids for construction of the Monroe Elementary School 2025 Office and Kitchen Renovations will be received at the Purchasing Department of the Anoka-Hennepin School District at 2727 North Ferry Street, Anoka, MN 55303, Entrance #1, Attention: Tiffany Audette, Director of Purchasing, until 2:00 PM (local time) on Thursday, January 16, 2025, in accordance with the specifications set forth herein and the “other” terms, conditions and instructions to the specifications. All bids received after the time stated will not be considered.
Acceptable delivery methods are listed below:
US Postal Service
FedEx, Courier, UPS
Personally, hand delivered *
Google Meet joining information.
Video call link: meet.google.com/mwt-qaff-kas
Or dial: (US) +1 203-689-3418PIN: 262 469 069#
BID SECURITY: Each bidder shall submit with the bid, a cashier’s check or bid bond, made payable to Anoka-Hennepin School District, in the amount of five percent (5%) of the maximum amount of its bid.
PROCUREMENT OF ADDENDA: Bid Documents are available through Franz Reprographics,
PRE-BID MEETING: There will be a pre-bid meeting and walk-through January 3, 2025, at Monroe Elementary School, 901 Brookdale Drive, Brooklyn Park, MN 3:00 PM, with a tour of the office and kitchen to follow.
All vendors entering into a contract with the District for $175,000 or more are to provide Labor and Material Payment and Performance Bonds for 100% of the contract. Bonds must be furnished within 10 days of notice of award of the Contract. Contract is subject to compliance with the applicable Schedule of Prevailing Wage issued by the Minnesota Department of Labor & Industry. Provide all State required Responsible Contractor Forms with your bid.
No vendor may withdraw their proposal within sixty (60 days) after the scheduled closing time for the receipt of Bids. The School Board reserves the right to reject any or all Bids or parts of proposal and to waive informalities in the Bids. Recommendations for awards will be submitted to the School Board for their consideration at a later public meeting.
BIDS REQUESTED BY:
Anoka-Hennepin School District
Educational Service Center
Purchasing Office located at:
2727 North Ferry Street, Entrance #1
Anoka, MN 55303
Tiffany Audette, Director of Purchasing
ANOKA-HENNEPIN SCHOOL DISTRICT
Advertisement run dates December 19 & 20, 2024, December 26 & 27, 2024
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#25006B - District MSFBG Food and Non-Food Items
PROJECT IDENTIFICATION: By order of the School Board Anoka-Hennepin Independent School District #1 will be receiving Bids for MSFBG Food and Non-Food Items until 12:00 p.m. Local Time, Tuesday, January 7, 2025. Bids will be required to be uploaded to Interflex Bid Advantage at https://bidadvantage.interflex.net/
PROJECT TIMELINE: The following project dates have been established:
- Request for Bids were issued on Thursday, November 21, 2024
- Pre-Bid Meeting to be held on Wednesday, December 4, 2024, at 10:00 a.m. L.T.- Closing date for vendor questions is Thursday, December 12, 2024, by 4:00 p.m. LT.
- Responses to vendor questions will be issued on Tuesday, December 17, 2024, by 4:00 p.m. LT.
- Bid opening is Tuesday, January 7, 2025, at 12:00 p.m. LT.
BID DATE: Bids must be uploaded into Interflex Bid Advantage at https://bidadvantage.interflex.net/ and received on or before January 7, 2025, 12:00 p.m. local time.
DELIVERY AND OPENING OF BIDS: Vendors shall be required to upload Bids to Interflex Bid Advantage by 12:00 p.m. L.T., Tuesday, January 7, 2025. (Please follow the provided link: https://bidadvantage.interflex.net/) Bids will be opened and read aloud immediately after the specified time of closure for the bidding period. This will be conducted live through the use of the Google Meet platform. Those interested in attending the bid opening, may do so virtually utilizing the link provided below or calling in.
Google Meet joining information for Bid Opening:
Video call link: https://meet.google.com/fxo-dcuv-ysb
Or dial: (US) +1 402-442-0116
PIN: 907 694 670#The District is not responsible for any difficulties experienced with the video or audio. Recordings of the Bid Opening will not be available.
BID SECURITY: In an effort to reduce the cost of doing business with the School District, and unless indicated elsewhere, no Bid security or performance bond is required. However, upon award and subsequent default by Vendor, the District reserves the right to pursue any and all remedies.
PROCUREMENT OF DOCUMENTS BY BIDDERS: Bid Documents will be available by Interflex Bid Advantage on Thursday, November 21, 2024. https://BidAdvantage.interflex.net.
PRE-BID MEETING: A Pre-Bid Meeting for Bidders will be held virtually on Wednesday, December 4, 2024 @ 10:00 a.m. local time. This will be conducted live through the use of the Google Meet platform.
Google Meet joining information for Pre-Bid Meeting:Video call link: https://meet.google.com/uey-mgjq-saq
Or dial: (US) +1 414-909-5535
PIN: 948 147 462#Please confirm your intent to attend the Pre-Bid Meeting by December 02, 2024, utilizing the link here: https://forms.gle/2rrmWMHF5TnZ43bcA
The District is not responsible for any difficulties experienced with the video or audio. Recordings of the meeting will not be available.
PROCUREMENT OF ADDENDA: Addenda issued will be available via Interflex Bid Advantage. (Please follow the provided link: https://bidadvantage.interflex.net/)
No vendor may withdraw their Bid within sixty (60 days) after the scheduled closing time for the receipt of Bids. The School Board reserves the right to reject any or all Bid or parts of bid and to waive informalities in the Bids. Recommendations for awards will be submitted to the School Board for their consideration at a later public meeting.
BIDS REQUESTED BY:
Anoka-Hennepin School District
Educational Service Center
Purchasing Office located at:
2727 North Ferry Street, Entrance #1
Anoka, MN 55303
Tiffany Audette, Director of Purchasing
Request for Proposals
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#25027P - Athletic Training Services
Request for Proposals - #25027P - Athletic Training Services
Proposals due by 2:00 p.m. Local Time (LT) on Thursday, January 9, 2025.
PROJECT IDENTIFICATION:, The Anoka-Hennepin School District is requesting proposals from vendors interested in providing a four-year contract for Athletic Training Services for all five (5) High Schools to provide Athletic Training Services for all five (5) High Schools, in accordance with the specifications included in this document.
PROJECT TIMELINE:
The following project dates have been established:
Proposals issued Thursday, December 12, 2024
Closing date for vendor questions is Thursday, December 19, 2024, by 4:00 p.m. LT.
Addendum and responses to vendor questions to be issued by Thursday, December 26, 2024, by 4:00
p.m. LT.
Proposals due by 2:00 p.m. Local Time (LT) on Thursday, January 9, 2025.
DELIVERY AND OPENING OF Proposal: Vendor to submit one (1) bound original, and one (1) electronic copy by USB flash drive, for reproduction for evaluation team, clearly labeled with:
Vendor Name
RFP #25027P – Athletic Training Services
Attn: Tiffany Audette, CPPB / Purchasing
and a notation “Proposal Enclosed – Do Not Open until 2:00 p.m. CST on Thursday, January 9, 2025.
Only the original bound copy must be clearly marked ‘Original’. The proposal must include the firm name on every page of the proposal and be signed by an officer or other employee authorized to submit the proposal. Proof of authority of the person submitting the proposal must be made available upon request from the District.
Acceptable delivery methods are listed below:
US Postal Service
FedEx, Courier, UPS
Personally hand delivered *
*If delivering in person, please check in with the receptionist at Entrance #1 at delivery address in section 104.C.
Google Meet joining information.
Video call link: https:// Meeting ID
https://meet.google.com/cbp-yoqx-oer
Phone Numbers
(US)+1 478-419-0016
PIN: 970 603 738#
Proposal SECURITY: No Proposal Security
PROCUREMENT OF ADDENDA: Copies of Addenda be requested via email at PurchQuotes@ahschools.us or by visiting the Anoka-Hennepin website at https://www.ahschools.us/domain/12300
PRE-PROPOSAL MEETING: No Pre-proposal meeting
No vendor may withdraw their proposal within sixty (60 days) after the scheduled closing time for the receipt of proposals. The School Board reserves the right to reject any or all Proposals or parts of proposal and to waive informalities in the proposals. Recommendations for awards will be submitted to the School Board for their consideration at a later public meeting.
PROPOSALS REQUESTED BY:
Anoka-Hennepin School District
Educational Service Center
Purchasing Office located at:
2727 North Ferry Street, Entrance #1
Anoka, MN 55303
Tiffany Audette, Director of Purchasing
Specifications and bid forms may be obtained below:
Request for Information
Public auction - District surplus
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The Anoka-Hennepin School District recycles supplies and equipment by accepting items that are no longer being used in a school or department and making them available to other district sites. If an item cannot be used within the district, it will be offered to the public through Public Surplus, an online auction service. The sale or disposal of items purchased with school district funds must be done in cooperation with the Manager of Purchasing, in accordance with Minnesota law. This includes, but is not limited to, equipment, furniture, and classroom furnishings. Please contact the Anoka-Hennepin Purchasing Department at 763-506-1300 if you have any questions.
Auctions can be viewed and bid on by visiting PublicSurplus.com and clicking on View All Auctions for Anoka-Hennepin Independent School District.
Director of Purchasing
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Tiffany Audette, CPPB
763-506-1306
Tiffany Audette - CPPB